Exporting Data from CA, San Diego - Paragon 5

Using Customize to setup the Export Format

Before you can export data, you must first setup the Export format.  This is a one time action that you will need to do.  The format must be setup as shown in this section for the Focus 1st application to understand the format. 

Once you are in the search spreadsheet screen, use the  button and the Fields menu item, to customize the spreadsheet.  Once you’ve pressed the graphic you will see a dialog box as shown below. 

Start from the default spreadsheet and add fields shown below.

First select the name from the “Available” table (on the left) and add it into the “Selected” table (table on the right) by using the  button.  You will see the item move to the table on the right. 

Add all the fields shown below to the “Selected” table list.  If you start with the default list, just add the fields that you need.  If you have additional fields,  the program will just ignore them. 

·         MLS#

·         Status – Ascending

·         Full Address

·         Community

·         Bedroom Total

·         Baths Total

·         Estimated Square Feet

·         Year Built

·         Days on MLS

·         List Price (H) – Ascending

·         Listing Date

·         Sold Price

·         Close of Escrow Date

·         Status Date

·         City

·         Approx # of Acres

·         Pending Date


As shown above, be sure that all the “short labels” and “short values” are NOT check.  If they are, then “uncheck” them.  Once you have completed the task above, save the results by pressing the  "Save" button.  You are now ready to do your MLS search and export results. 

Note: This change may need to be done for the Condo spreadsheet as well. 

CA, San Diego – Paragon 5

In selecting data from Paragon 5, be sure to select the options below:

Make sure that all the status options are selected.  This option will make sure that all the data that is needed to create the appropriate graphs, is collected.   Additionally, to minimize the amount of data downloaded, you may select the “Closed Date” to be 1/1/2016. 

This assumes it is 2017 and you are only looking for the last two years of data. 

You should also make your normal selection choice by selecting other options that you would normally select in doing a CMA.  As mentioned earlier, looking at activity in specific subdivisions is a good starting point. 

Once you’ve selected the search criteria, press the  button to see the results as shown below.  Now you are ready to export the results.  To export the results, select the  drop down button.  The select the "Export to Excel" menu item as shown below. 

When you select the "Export to Excel" menu item, you will see a screen similar to the screen below.  

Select export to save your file.  Notice that you may position your cursor in the “File Name” field and rename the file to be created. 

Once you have saved your exported file, you are ready to run the application. 

When you run the application you will need to find the exported data file, so be aware of where the file has been placed.  It may make sense to move the file to a location that is easier to access. 

For instructions on how to run the application, be sure to see http://www.focus1st.com and take a look at the tutorial section.