Exporting Data from NY, Mid-Hudson MLS

Using Customize to setup the Export Format

Before you can export data, you must first setup the Export format.  This is a one time action that you will need to do.  The format must be setup as shown in this section for the Focus 1st application to understand the format. 

First you must bring up some search results.  The actual results don’t matter. 

Once you are in the search spreadsheet screen, use the “- Revise Search –“ drop down option located just on the upper right part of the screen.

When you select the “- Revise Search –“ drop down option, select the “Spreadsheet Grid” option and the select the “GO” button just to the right.

Once you’ve selected the “GO” button you will see a dialog box similar to that shown below. 

When you are on the “Spreadsheet Download” screen, you will need to select the “Customize” link to customize the spreadsheet grid to match the fields needed.  Select the “Customize” link and you will see a screen similar to that shown below.

On this dialog box you will need to select field names from the “Available” table (on the left) and add them into the “Selected” table (table on the right) by using the  button.  You will see the item move to the table on the right.  Do this for each of the fields listed below. 

Be sure that you create the spreadsheet grid with the fields that are shown below (additional fields will be ignored).


·      ADDRESS



·      BDRMS





·      DOM

·      DATE_LIST

·      DATE_COE

·      PRICE_ORG

·      PRICE

·      SQFT


·      STATUS

·      STORIES

·      ACRES


Once you have added all the field names above, you will need to save the changes.  We recommend saving those changes under a new spreadsheet name.  You can enter the name in the blank space labeled “Name for Custom Spreadsheet” (we generally use the name of Focus1st).   Once you’ve entered the name of the spreadsheet grid you’ve just created, save the spreadsheet grid by pressing the  "Save and Close" button.  You are now ready to do your MLS search and export results. 

Note that this spreadsheet may need to be done for the Condo spreadsheet as well. 

NY, Mid-Hudson MLS

In selecting data from Mid-Hudson, be sure to select the options below:

Make sure that all the status options are selected.  This option will make sure that all the data that is needed to create the appropriate graphs, is collected.   Additionally, to minimize the amount of data downloaded, you may select the “List Date” to be 1/1/2016. 

This assumes it is 2018 and you are only looking for the last two years of data. 

You should also make your normal selection choice by selecting other options that you would normally select in doing a CMA.  As mentioned earlier, looking at activity in specific area or location is a good starting point. 

Once you’ve selected the search criteria, and have your search results, you are ready to export the results.  To export the results, select the “- Revise Search – “drop down button and the “Spreadsheet Grid” option.  The select the “GO” button.  Once you’ve done that, you will see a dialog box similar to that shown below. 

Now use the “Select a report to download” drop down and select the spreadsheet grid you previously saved (you may have called it “Focus1st”).  The select the “Right Click Here And Select “Save Link As” to Download” link. This will enable you to download the exported data.    

Notice that you may position your cursor in the “File Name” field and rename the file to be created. 

Once you have saved your exported file, you are ready to run the application. 

When you run the application you will need to find the exported data file, so be aware of where the file has been placed.  It may make sense to move the file to a location that is easier to access. 

For instructions on how to run the application, be sure to see http://www.focus1st.com and take a look at the tutorial section.