Before you can export data, you must first setup the Export format. This is a one time action that you will need to do. The format must be setup exactly as shown in this section for the application to understand the format.
Once you’ve logged into the Rapattoni system, use the drop down button and select the ‘Custom Export Setup’ button as you see above. Once you select the ‘Custom Export Setup’, the ‘Listing Information Export’ screen will be displayed.
If you defined any previous export formats they will be shown. To define your new export format, press the ‘Create Export’ button as shown above. When you press this button, you will see the “Create Listing Information Export Layout” screen as shown below.
First place the name “Focus1st” as the “Name” as shown above. Make sure that Excel is the File Format; select “Yes” for the “Include Field Names” option and select “No” for the “Include Pictures” option. (Note: The value of the “Display Order” can be left alone or set to ‘1’). Once you’ve provided the Name and selected the options above press the button. You will now see the ‘Revise Listing Information Export Layout’ screen as shown below.
Then you will need to select fields from the “Available Residential Fields” section and move them over to the “Selected Fields” section. To pick the fields, select a field from the left table (shown as “Available Residential Fields” and press the key. You will see the item move to the table on the right.
Do this for each of the options as shown in the graphic above.
Note: Be sure that you create the “Selected Fields” with the fields shown below (if you include additional fields they will be ignored).
· Above Grade Sqft
· Address – City
· Address – Full Street Address
· Below Grade Fin SqFt
· Below Grade Sq Ft
· Last Status Change Date
· List Price
· Listing Date
· Listing Number
· Lot Size – Acres
· Original Price
· Selling Date
· Selling Price
· Status Desc
· Subdivision Name
· Year Built
Once you have completed the task above, save the results by pressing the button. You are now ready to do your MLS search and export your results.
In selecting data from the Central Coast Regional MLS, be sure to select the options below:
Make sure that all the status options are selected and select the starting date (note the staring date of 01/01/2008 assumes the current year is 2010). This option will make sure that all the data that is needed to create the appropriate graphs, is collected.
You should also make your normal selection choice by selecting other options that you would normally select in doing a CMA. As mentioned earlier, looking at activity in specific subdivisions is a good starting point.
Once you’ve selected the search criteria, you may export the results immediately or press the button to see the results as shown below. To download the results, make sure you select all the data be checking the box, and then select the button as shown below.
When you select the button, the “Export Options’ dialog shown below is displayed. Select the “Focus1st” option and then push the button.
Next you will see the screen shown below. Data is being downloaded into a file for you.
When the download has completed you will see a file link as shown below. Select the link and you will be asked if you want to save the file.
Once the download starts, you will be asked if you want to save the file. Select the save option and then choose a file name and location.
Be sure to remember where you save your file. This is the exported file that will be used to create your graphs.
You will see dialog boxes similar to what you see below.
Once you have saved your exported file, you are ready to run the application.
When you run the application you will need to point to the exported data file, so make sure that you’ve placed the file in an easy to find place.